Capella

Capella Capella helps teams manage office space effortlessly with AI-driven insights & smart tools. Flexible & built just for you. Smarter workspaces start here!

Book desks, optimize layouts & boost collaboration without the hassle.

10/08/2026

The best workplace solutions rarely come from one organisation alone.

The workplace is becoming more complex. Organisations are balancing changing employee expectations, evolving real estate strategies, fragmented data, and increasing pressure to make confident decisions.

That's why strong partnerships matter.

At Capella, we work alongside consultants, workplace strategists, technology providers, and other industry partners who want to bring more value to their clients.

Rather than replacing existing expertise, our platform strengthens it by providing reliable workplace insights, occupancy intelligence, and practical tools that support better decision-making.

Together, we help organisations:

- Turn fragmented workplace data into meaningful insights
- Support workplace strategy with evidence, not assumptions
- Deliver greater value throughout planning and transformation projects
- Create new commercial opportunities while strengthening long-term client relationships

We believe the best partnerships are collaborative. Every business is different, so we work flexibly with partners to find an approach that fits their services, clients, and goals.

If you're helping organisations shape the future of work and think there's an opportunity to work together, we'd love to start a conversation.

"Where do you actually start when you need a decision-grade view of your estate, fast?" That's a common question we hear...
23/07/2026

"Where do you actually start when you need a decision-grade view of your estate, fast?"

That's a common question we hear often from workplace, real estate and finance leaders. Not "how do we collect more data", because most teams already have plenty. The real question is how to turn what's sitting in badge logs, booking exports and desk inventories into something you'd confidently stand behind in front of a board.

Our Q2 Report shows how it's possible using an occupancy baseline analysis, without any long rollout, system change, or ongoing commitment.

Sign up to get your copy, link in the comments.

Ottawa just told over 300,000 public servants to be in office four days a week starting July 6. Some departments are alr...
06/07/2026

Ottawa just told over 300,000 public servants to be in office four days a week starting July 6. Some departments are already saying they can't make it happen.

The reason is simple; there's not enough space. Global Affairs, Immigration and National Defence have all said they need more time, because there simply isn't enough desk capacity yet.

Sean O'Reilly, President of the Professional Institute of the Public Service of Canada (PIPSC), put it plainly: employees are going to spend their day hunting for a desk instead of doing their job. "You want to go to the office and get to work. You don't want to go to office and figure out where the hell you're sitting for the day."

This is the gap between announcing a return-to-office policy and being ready for one in reality. You can mandate attendance, but you can't mandate available seating. Without visibility into who's coming in and where they'll sit, organizations end up managing chaos instead of managing space.

It's the same challenge we help organizations solve every day: understand real occupancy, tools to plan seating ahead of time, and base the shift to more in-office days on actual forecasted demand. Done right, it feels seamless for employees and reduces extra load for whoever's planning it.

If you work in facilities management, corporate real estate, workplace strategy or the broader hybrid work space, our mo...
09/06/2026

If you work in facilities management, corporate real estate, workplace strategy or the broader hybrid work space, our monthly newsletter is one you'll want in your inbox.

Earlier this year, we launched the Capella newsletter, and the response so far has been fantastic. Our readers love it because the content is practical, relevant, easy to consume and actually interesting!

Each month, we share workplace trends, industry insights, research, and patterns we're seeing across the market. You'll also find useful articles, product updates, free tools, and ideas to help you make smarter workplace decisions.

We keep it simple, clear, and human because we know your inbox is already busy. Our goal is to give you something genuinely useful, and hopefully something worth sharing with your team.

Subscribe below and we'll see you in your inbox. 👇

A desk booking isn't just a reservation. It's a data point. Combined with existing data, including badge data, sensors, ...
19/05/2026

A desk booking isn't just a reservation. It's a data point.

Combined with existing data, including badge data, sensors, and HR records, it becomes part of a picture that tells you exactly how your space is being used and what it's costing you when it isn't.

We unpacked what that looks like in practice for financial services teams in our latest blog.

Link in the comments.

Hybrid work changed almost everything about how offices run. Health and safety compliance is one of the areas where that...
11/05/2026

Hybrid work changed almost everything about how offices run. Health and safety compliance is one of the areas where that change is felt most and least talked about.

The challenges show up in different places. Evacuation lists going stale by mid-morning as attendance shifts, DSE assessments that now need to cover both office desks and dining tables, and fire marshal rotas built on outdated fixed schedules.

Our new guide pulls all these new considerations together in one place: legal obligations of employers, DSE and ergonomic assessment best practices, evacuation planning for variable occupancy, H&S staff scheduling, and a quarterly compliance checklist.

It's free, it's practical, and it's written for the people who carry the day-to-day responsibility for keeping people safe.

Get you copy from the link in the first comment.

Today is World Day for Safety and Health at Work. But after 2020, the meaning of "at work" has shifted considerably. For...
28/04/2026

Today is World Day for Safety and Health at Work.

But after 2020, the meaning of "at work" has shifted considerably. For many employees, there's no longer one fixed workstation, there's the office desk, the kitchen table, the spare bedroom, and sometimes a co-working space in between.

Which raises a bigger question for employers:

Does your duty of care stop at the office door?
The answer is it doesn’t.

And that is where things can get complicated.

What used to sit comfortably on a spreadsheet now needs continuous updating to keep pace with attendance that shifts by the hour, and static processes simply weren't designed for that kind of fluidity. It's not just evacuation planning that's affected either, DSE assessments, fire marshal rotas, compliance documentation, and audit records all need to catch up with how people work today.

And that shift changes even the most basic parts of the H&S role. Take your evacuation list, it was probably accurate when someone exported it this morning, but by 9am it's already out of date because someone dropped in unannounced, a contractor arrived, and three people who booked a desk cancelled at the last minute. The list your fire marshal is working from no longer reflects who's actually in the building.

That's why we've put together a practical guide to help. It's dropping in May, and if you'd like early access, you can leave your email at the link in the first comment.

21/04/2026

The wait is over. The Capella Report Q1 2026 is live.

Only 7% of organisations are at the stage where they truly trust their workplace data enough to act on it with confidence. Most are somewhere in the middle: collecting data, reviewing reports, connecting some signals, but still not fully sure how much weight to put behind the numbers.

That is the gap this quarter’s report explores.

In The Workplace Data Maturity Model, we map the four stages organisations move through as they go from operational necessity to decision-ready data. It is not a perfect science or a straight line. Most organisations revisit stages, or work on more than one stage at the same time. The model is not a finish line, it’s a compass.

Inside the report, we look at:

✅ How you can gauge where you are compared to your peers
✅ What each stage looks like in practice
✅ What typically holds teams back from moving forward
✅ What changes when data becomes trusted enough to support real decisions

Because when the decisions in front of you involve lease events, footprint strategy, hybrid policy, and capital planning, it is no longer enough to simply have data. You need to know how much confidence to place in it.

👉 Download link in the first comment

📊 Our Q1 2026 Capella Report is coming, and this one is a little different. Instead of tracking what's happening in the ...
09/04/2026

📊 Our Q1 2026 Capella Report is coming, and this one is a little different.

Instead of tracking what's happening in the market, we've turned the lens inward. Where do most workplace teams actually stand when it comes to their data? And what does it take to move forward?

The answer is a four-stage framework we've been building for a while. This quarter's report explores the framework; covering what each stage looks like in practice, what it takes to progress, and what you can expect when you do.

If you've ever presented an occupancy report and privately wondered how much to trust it, this one is for you.

Want early access❓

Sign up at the link in the comment, and we'll send you a priority copy the moment it drops.

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