18/10/2018
Secure Document Storage
Data security and protection is a key issue for businesses to consider. There is a greater risk of paper documents being damaged, stolen or lost through fire, flood or theft.
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Scanning your documents offers improved security, peace of mind and data protection compliance for the business.
Scanned images can be securely stored in an online document management system, with security access at a user or role level. Documents can be easily shared with users in multiple offices and locations, providing secure, flexible access.
A full electronic audit trail can be provided, showing a detailed user access history.
Digital documents can be regularly backed up, providing continuity for your business. For businesses that like to rely on their own back up methods, a scanned document is still a better option than a paper document. If a scanned document is saved on a computer, and the files are backed up on CDs, DVDs, or a memory stick, then even if the computer suffers a fatal crash this will not be catastrophic. For any business the permanent loss of documents can prove to be traumatic, and have a significant impact financially. The chances of this happening are far greater with paper documents than they are with documents that have been scanned and backed up.
Documents that have been scanned and then stored digitally will last a long time. The documents won’t deteriorate over time, as is often the case when paper documents are going through different pairs of hands. Many years after a document has been scanned it will still remain in its original pristine condition.
Read more at https://www.business2community.com/tech-gadgets/5-benefits-document-scanning-businesses-0980030
