SquarePlanIT

SquarePlanIT We make technology easy so you can enjoy increased productivity and efficiency in your business!

11/02/2026

Great with a smartphone? That doesn't make anyone immune to a convincing scam. A rushed click can catch your newest hire or your most experienced manager.

Northeast Louisiana business owners: make cybersecurity training part of everyone's routine. Share this reminder with your team. SquarePlanIT can help you get the conversation started.

One reused password can put customer records, invoices, and email at risk. Passkeys offer another way to sign in using y...
11/01/2026

One reused password can put customer records, invoices, and email at risk. Passkeys offer another way to sign in using your device and a fingerprint, face scan, or PIN.

For Northeast Louisiana businesses, start by asking which critical accounts support them. Talk with SquarePlanIT about making business logins safer and easier.

If your employees are using AI at work, here's a question worth asking:Are they using the tools you've approved.....or t...
10/31/2026

If your employees are using AI at work, here's a question worth asking:

Are they using the tools you've approved...
..or the ones they've found themselves?

New research suggests more than half of employees are using AI tools that haven't been approved by their employer

Even more concerning, some admit they've entered sensitive company information into those tools

I don't think this is happening because employees are trying to break the rules.

Most likely, they're trying to get their work done more quickly.

If the approved AI tool is difficult to access, doesn't do what they need, or isn't available at all, people will look elsewhere.

That's how shadow AI starts.

Shadow AI is when employees use AI tools without the knowledge or approval of the business. The problem isn't necessarily the tool. It's that the business has no visibility over where company information is being shared or how it's being stored

Banning AI won’t work.

People will find another way.

And your business will miss out.

An IT review is about understanding where your technology stands today and where it could support your business better.A...
10/30/2026

An IT review is about understanding where your technology stands today and where it could support your business better.

A few small improvements can make a big difference to security and productivity.

And the amount of time your team spends dealing with avoidable problems…

Here's something that you should probably be aware of…Google is introducing a new setting that lets some of the informat...
10/28/2026

Here's something that you should probably be aware of…

Google is introducing a new setting that lets some of the information people submit through its services, such as voice searches and images uploaded to Google Lens, be used to help train its AI 🤖

For many people, it's switched on by default.

Now, this isn't about Google looking through every file on your computer.

It's the information you actively upload or submit through its services.

For a lot of businesses, that won't be a problem ‍

But if your team regularly uses Google tools for work, you’ll want to think about what information people might be sharing without even realizing.

A screenshot of an internal document…
A photo of a whiteboard after a meeting…
A voice search that includes client information…

These things aren’t unusual, but they could contain information you'd rather keep inside your business 🤐

That's why you should review these settings whenever a provider introduces a new AI feature.

The default option isn't necessarily the right one for every business.

As AI becomes part of more of the software we use every day, understanding where your data goes is becoming as important as understanding what the software can do.

It's another reason why having a simple AI policy for your team is worthwhile. It doesn't need to be pages long. Just some clear guidance on which AI tools people should use, and what information should never be shared with them.

Have you reviewed your business's AI settings recently, or are you relying on the default options?

10/27/2026

AI has become the answer to a lot of business questions lately.

Need to save time? AI.
Need to improve productivity? AI.
Need to work smarter?

10/26/2026

Keep reaching for your phone while you work? Try this and you might not need to anymore…

There's a question I get asked a lot whenever AI comes up 🤔"Is it going to replace people's jobs?"The honest answer is.....
10/25/2026

There's a question I get asked a lot whenever AI comes up 🤔

"Is it going to replace people's jobs?"

The honest answer is... it's not that simple.

A study looking at more than 21,000 companies found something interesting…

The organizations making the biggest investments in AI didn't shrink their workforce.

Over the following couple of years, they hired more people

That might sound surprising when so many headlines focus on job cuts

But it makes sense when you think about how businesses work.

Buying AI software doesn't magically transform a company overnight 🪄

People still need to work out where it fits, redesign processes, train colleagues, support customers and find better ways of working.

AI can help people get more done, but it doesn't remove the need for people altogether.

In many cases, it changes the type of work they're doing.

Of course, some jobs will evolve.

Some repetitive tasks will become automated 🤖

But that's been happening with technology for decades.

To get ahead, instead of asking, "Which jobs can AI replace?"

Ask, "Which jobs can AI make better?"

If you want to see the biggest benefits, take the time to integrate it properly, experiment with it and help your team learn how to use it well.

Technology creates opportunities when people know how to use it.

Has AI changed the way your team works yet, or are you still working out where it fits?

There's a common assumption that younger generations are naturally better at cybersecurity. Why? Because they've grown u...
10/24/2026

There's a common assumption that younger generations are naturally better at cybersecurity. Why? Because they've grown up with technology 🧑‍

But a recent study suggests that's not necessarily true.

Researchers found that younger adults were the least likely to have changed their oldest password in the last year

Meanwhile, older generations came out ahead when it came to updating passwords more regularly

But no group got everything right.

Some people still rely on the same password they've been using for years, maybe with a few extra numbers or symbols added along the way.

Others store all their passwords in their web browser because it's convenient.

Neither approach is ideal.

The biggest problem is, if a password is ever exposed in a data breach, criminals will almost certainly try it on other accounts.

10/23/2026

If your PC takes ages to start, one quick settings check could make a big difference…

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