03/27/2026
Microsoft 365 vs Google Workspace: a plain-English comparison.
Both platforms cover the same core needs: business email, shared file storage, video meetings, and document editing. The right choice depends on how your team already works.
Choose Microsoft 365 if:
• Your team relies heavily on Excel or Word with complex formatting - the desktop apps are still more capable than browser versions for advanced work
• You're in an industry with compliance requirements (accounting, insurance) and want advanced security controls built in
• Your office runs Windows and you want tight integration with device management tools like Intune
Choose Google Workspace if:
• Your team works primarily in a browser and values fast, real-time document collaboration
• You want predictable, simpler pricing - Google's AI features (Gemini) are included in the subscription; Microsoft's Copilot costs an additional $30 per user per month on top of the base plan
• Setup and ongoing administration need to be lightweight
On pricing, both platforms start at $6–$7 per user per month at entry tier and top out around $22 per user for full-featured plans. Both include over 99% uptime guarantees.
According to a 2025 Sonary comparison, Google Workspace holds roughly 50% of the productivity suite market versus Microsoft 365's 45%. For small businesses specifically, the practical question is usually simpler: which ecosystem is your team already living in? Build from where they are.
We set up and manage both platforms for Miami-area businesses - migrations, user management, security configuration, and ongoing administration.
Code Wize is a Miami-based IT consulting and software development firm helping businesses streamline operations with custom dashboards, secure cloud solutions, and reliable local tech support. Fast, smart, and built for growth.
