IntakeHelp.ai

05/20/2026

Shoutout to Latisha Royal-Williams at With Heart With Soul Therapy LCSW PLLC at for setting the gold standard here!

Stop playing email tag with vulnerable clients. 📥✨

When a potential client finally reaches out to a practice, they are looking for three things immediately: availability, insurance alignment, and a reason to trust you.

If they have to wait 2 business days to hear back, they’ve already clicked on the next 5 providers.

We’ve been tracking one of our top group practice owners who uses IntakeHelp.ai 5x a week to manage her incoming requests.

No generic auto-responders. No long typing delays while she's in sessions. Just instant, empathetic, clinically accurate information delivered in under 60 seconds.

When you win the intake race, you build a surplus of leads, which means you get to be selective about building your ideal caseload.

Want to put your clinic's intake on autopilot? We have 20 spots open for our Batch 3 pilot (100% free for 30 days, and we do all the setup scraping for you).

Comment "READY" below and let's get your evenings back! 👇

05/05/2026

Stop losing clients to the "Inbox Lag." 📥⏳

In this age of TL;DR, potential clients don't want to play email tag. They want to know:
✅ Are you available?
✅ Do you take my insurance?
✅ Can you actually help me?

If you aren't the first to respond, you're donating your marketing budget to the practice down the street.

Our most active IntakeHelp.ai users aren't working harder—they’re just using their "Practice Brain" to send instant, professional drafts while they’re still in session.

Don't let your next lead go to waste.
Comment "READY" to join our Batch 3 pilot (30 days free!) ---

04/27/2026

One "Practice Brain." Every directory. 🧠🚀

When we launched IntakeHelp.ai, we started with the biggest pain point: Psychology Today and website inquiries.

But we know that high-growth practices aren't just on one platform. You’re on TherapyDen, Zencare, GoodTherapy, and more. To scale, you need a system that follows you everywhere.

The News: We are officially working on expanding our AI integrations to cover more directories.

The Goal: A single "Practice Brain" that understands your specialties, insurance, and tone—delivering perfect intake drafts no matter where the lead comes from.

We’re opening 20 more spots for Batch 3 this week. If you’re ready to put your entire intake process on autopilot (completely free for 30 days), now is the time to jump in.

Which directory should we build next? Vote in the comments! 👇

04/22/2026

We’ve all been there: You're finally relaxing on a Sunday afternoon when the BZZZ of a new inquiry hits your phone. Now, instead of being "present," you're mentally drafting a response.

What if the draft was already done for you?

Check out the animation above. IntakeHelp.ai takes your Psychology Today and website leads and turns them into professional drafts waiting in your inbox.

Why clinicians are moving to Batch 3:
✨ 75% Faster Setup: Our AI scrapes your profile for you.
✨ Clinical Voice: It learns your insurance, your specialties, and your tone.
✨ True Freedom: One forward = 15 minutes of admin saved.

We’re opening 20 spots for Batch 3 this week with a 30-day free trial (no credit card required).

Stop pulling your hair out over your inbox. Let’s get you on autopilot.

Claim your spot here: IntakeHelp.ai

Send a message to learn more

04/07/2026

Headline: Batch 2 is officially OPEN! 🚀 (And it’s faster than ever)

We’ve been "heads down" with our first cohort of founding clinicians, and the results are in: our first Power User is now using IntakeHelp.ai every single day to clear their inbox.

But we also learned something: Practice owners are BUSY.

So, we spent the last week building a new AI-layer that automates the setup. We now scrape your Psychology Today and website profiles to build your "Practice Brain" for you.

What’s new for Batch 2:
✅ 75% Faster Onboarding: No more long forms.
✅ AI-Generated Profiles: We do the data entry; you just review it.
✅ Skip the Waitlist: We are looking for 10 more practices to join the pilot this week.

If you’re ready to reclaim your evenings from late-night admin, now is the time DM us!

Send a message to learn more

03/29/2026

Making progress on enabling IntakeHelp.ai to work with web forms in addition to Psychology Today

03/28/2026

Our Founders Beta testing is going very well this week! Should be able to release Batch 2 in early April. Sign Up Now to get in!

Send a message to learn more

03/22/2026

We just cut our onboarding time by 75% (so you don’t have to) ⚡️🧠

One thing we heard loud and clear from our founding clinicians: "I love the tool, but I’m too busy to fill out another intake form."

We listened.

Instead of asking you to spend 10 minutes manually typing your specialties, insurance, and bio into .ai, we built an AI tool to do it for you.

How it works now:
1️⃣ Our AI scrapes your Psychology Today and website profiles.
2️⃣ We pre-build your "Practice Brain" profile automatically.
3️⃣ You simply review the data, confirm your email settings, and start saving hours on admin.

That’s it. No more long forms. Just smart automation from the very first click.

We’re moving through our 200+ person waitlist faster than ever thanks to this new workflow. Want to skip the "late-night admin" grind?

Join the Batch 2 Waitlist on our website!

Send a message to learn more

03/14/2026

Stop the late-night admin grind. IntakeHelp.ai is here. 🌙✨

Are you still manually typing out your availability, insurance lists, and "fit" requirements to every Psychology Today inquiry?

We built IntakeHelp.ai to give practice owners their evenings back. Our AI-powered assistant parses your inbound leads and drafts a warm, personalized, professional response based on your specific rules and your real-time schedule.

The Momentum is Building:
🚀 We’ve officially launched our Founding Cohort!
👩‍⚕️ 30 Clinicians & PMHNPs across 8 Practices are already using IntakeHelp to kill the "Inbox Burnout."

Because we provide a "white-glove" setup for every member to ensure HIPAA compliance and clinical accuracy, we are onboarding in limited waves.

Batch 1 is FULL. Join the Batch 2 Waitlist today to be first in line when we open the next round of spots!

👇 CLAIM YOUR SPOT ON THE WAITLIST HERE:
intakehelp.ai

What IntakeHelp does for you:
✅ Drafts instant replies to Psychology Today inquiries.
✅ Syncs with your schedule so you never offer a slot you don't have.
✅ Uses your voice so it sounds like you, not a robot.
✅ Keeps you in control—the AI drafts the email, but you hit send.

Stop copy-pasting. Start resting.

03/11/2026

Stop the 10 PM "Admin Sprint" 🌙

Psychology Today leads are great—until you have to reply to 15 of them manually after a full day of sessions.

We built IntakeHelp.ai to give practice owners their evenings back. It’s an AI-powered response tool that drafts your intake emails in your specific voice, checking your actual insurance rules and schedule availability.

✅ Built by practice owners, for practice owners.
✅ Zero automated "sending"—you keep total clinical control.
✅ HIPAA-compliant & secure.

Stop copy-pasting. Start resting.

Link in the first comment.

Check the infographic below to see how it works! 👇