11/09/2021
To identify the right balance between in-office and at-home work, focus less on where you’ll be sitting more on what you’re actually trying to achieve. This means examining the precise nature of the tasks in front of you, your specific objectives, and the weight you attach to things like efficiency, effectiveness, camaraderie, and mental health.
As you plot out your team’s work plan, here are six questions you should be asking about meetings specifically:
1️⃣ Should this be a meeting? Think very carefully about whether time spent meeting might be better spent thinking, writing, or engaging in other projects.
2️⃣ Are my meeting goals relationship-based or task-based? Task-based goals often don't need to happen in person. And while relationship-based goals are usually accomplished best in person, especially when it comes to tough conversations, they don't have to be.
3️⃣ How complex are my objectives? Are you dealing with a thorny, complicated issue or a routine briefing?
4️⃣ Could my meeting take an entirely different shape or form? There’s a room, there’s Zoom, and there’s hybrid. But there’s also a world of possibilities that don’t fall into any of those categories, such as recorded meetings and collaborative Google Doc work.
5️⃣ What type of meeting will be the most inclusive? This is one of the most significant advantages of the virtual format. There are no travel expenses involved for people living in different places and parents juggling childcare can call in.
6️⃣ Does my facilitator have the skills and tech setup to pull off a hybrid gathering? Done incorrectly, hybrid meetings can end up sidelining and even alienating remote participants. Make Zoom participants feel like full participants by establishing clear protocols for all participants to offer input. And make sure the program doesn't include something that requires in-person presence.
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Adapted from "When Do We Actually Need to Meet in Person?" by Rae Ringel. Art credit: Gandee Vasan/Getty Images.
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Source: harvard_business_review
