03/03/2020
Designation : Executive Assistant to Director
Subject : Job description
Experience : Min. 5-6 Yrs of exp.
Gender : Preferably Male
Qualification : Should be a graduate
Location : New Delhi
Working hours : 10 AM to 6.30 PM (should be a little flexible)
Salary (CTC) : 40 – 50k
Note: Open to travel with our Female Director and open for the flexible timings as well.
Please share the Profile/CV at [email protected]
Job Description:
Dealing with incoming email and post and often confidential correspondence on behalf
of the CEO.
Travel management, including meeting and travel itineraries, air, and hotel
management.
Day to day planning and organization of the CEO dairy and maintaining it on outlook.
Sharing and coordinating schedules.
Setting up meetings and appointments with clients and updating the same.
Documenting of minutes of all meetings as directed by the CEO.
Work with the administration team to maintain and develop database and mailing lists to
ensure they are current and up to date at all times.
Preparing of letters, reports, proposals, charts, graphs, forms and memorandums from
rough draft to final form utilizing word processing, spreadsheet, and presentation
software.
Should be flexible to work from the office or on the move and from the CEO’s residence
when required.
Should be a multi-tasker.
Should be asked to work under pressure.
Should be available in an emergency situation if required.
Key Competencies and skills required for the position
1. Excellent communication and writing skills.
2. Excellent knowledge of Microsoft office (word, outlook, Excel, and Powerpoint).
3. Organization and time-management skills to plan, organize tasks and set priorities for
responsibilities.
4. Ability to maintain confidentiality.
5. Taking dictation and minutes.
6. Capable of handling difficult situations and resolving them independently or with a team
effectively.
7. Knowledge of basic bookkeeping, budgeting, costing and record keeping principles.
8. Knowledge of standard office methods, practices, and procedure.
9. Having proficient knowledge about computers and other electronic items including Mobile
Phone, I-Pads, I-Phone, MAC, etc. Able to get necessary updates completed with coordination
with the correct department.
