05/08/2014
In this article I will show you two quick and free ways to convert currency numbers into English words in Excel 2010, 2013 and other versions.
Microsoft Excel is a great program to calculate this and that. It was initially developed to process large data arrays. However, it also lets creating accounting records like invoices, evaluation or balance sheets quickly and effectively.
In more or less solid payment documents it is necessary to duplicate numeric values with their word form. It is much harder to falsify typed numbers than those written by hand. Some swindler can try to make 8000 out of 3000, while it is almost impossible to secretly replace "three" with "eight".
So what you need is not just convert numbers to words in Excel (е.g. 123.45 to "one hundred and twenty three, forty five"), but spell out Rupees and Paisa (е.g. Rs29.95 as "twenty nine Rupees and ninety nine Paisa" )
Convert number to words in Excel 2010
Even Excel 2013 doesn't have a built-in tool for spelling numbers, not to mention earlier versions. But that is when Excel is really good. You can always improve its functionality using formulas in all their
combinations, VBA macros, or third-party add-ins.
Below you'll find two ways to convert numbers from figures to words
1. SpellNumber VBA macro to convert a numeric value into English words
2. Use an add-in to spell numbers to words
And, possibly, you may need to convert Words to Numbers in Excel
Automate your daily tasks in Excel
You can find the macro mentioned as "spellnumber formula". However, it is not a formula, but a macro function, or to be more precise Excel User defined function (UDF).
If you are not a VBA savvy guy, below you will find a copy of the code. If you still don't want or haven't time to sort this out, please use this solution.
1. Open the workbook where you need to spell the numbers.
2. Press ALT+F11 to open the Visual Basic editor window.
3. If you have several books opened, check that the needed workbook is active using the list of projects in the upper left corner of the editor (one of the workbook elements is highlighted with blue).
4. In the editor menu go to Insert-> Module.
Excel Visual Basic editor – insert module
5. You should see a window named YourBook - Module1. Select all of the code in the frame below and paste it to this window.
SpellNumber VBA macro to convert numbers to words
====================================================
Option Explicit
'Main Function
Function SpellNumber(ByVal MyNumber)
Dim Rupees, Paisa, Temp
Dim DecimalPlace, Count
ReDim Place(9) As String
Place(2) = " Thousand "
Place(3) = " Million "
Place(4) = " Billion "
Place(5) = " Trillion "
MyNumber = Trim(Str(MyNumber))
DecimalPlace = InStr(MyNumber, ".")
If DecimalPlace > 0 Then
Paisa = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _
"00", 2))
MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
End If
Count = 1
Do While MyNumber ""
Temp = GetHundreds(Right(MyNumber, 3))
If Temp "" Then Rupees = Temp & Place(Count) & Rupees
If Len(MyNumber) > 3 Then
MyNumber = Left(MyNumber, Len(MyNumber) - 3)
Else
MyNumber = ""
End If
Count = Count + 1
Loop
Select Case Rupees
Case ""
Rupees = "No Rupees"
Case "One"
Rupees = "One Rupees"
Case Else
Rupees= Rupees & " Rupees"
End Select
Select Case Paisa
Case ""
Paisa = " and No Paisa"
Case "One"
Paisa = " and One Paisa"
Case Else
Paisa = " and " & Paisa & " Paisa"
End Select
SpellNumber = Rupees & Paisa
End Function
Function GetHundreds(ByVal MyNumber)
Dim Result As String
If Val(MyNumber) = 0 Then Exit Function
MyNumber = Right("000" & MyNumber, 3)
' Convert the hundreds place.
If Mid(MyNumber, 1, 1) "0" Then
Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "
End If
' Convert the tens and ones place.
If Mid(MyNumber, 2, 1) "0" Then
Result = Result & GetTens(Mid(MyNumber, 2))
Else
Result = Result & GetDigit(Mid(MyNumber, 3))
End If
GetHundreds = Result
End Function
Function GetTens(TensText)
Dim Result As String
Result = "" ' Null out the temporary function value.
If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19...
Select Case Val(TensText)
Case 10: Result = "Ten"
Case 11: Result = "Eleven"
Case 12: Result = "Twelve"
Case 13: Result = "Thirteen"
Case 14: Result = "Fourteen"
Case 15: Result = "Fifteen"
Case 16: Result = "Sixteen"
Case 17: Result = "Seventeen"
Case 18: Result = "Eighteen"
Case 19: Result = "Nineteen"
Case Else
End Select
Else ' If value between 20-99...
Select Case Val(Left(TensText, 1))
Case 2: Result = "Twenty "
Case 3: Result = "Thirty "
Case 4: Result = "Forty "
Case 5: Result = "Fifty "
Case 6: Result = "Sixty "
Case 7: Result = "Seventy "
Case 8: Result = "Eighty "
Case 9: Result = "Ninety "
Case Else
End Select
Result = Result & GetDigit _
(Right(TensText, 1)) ' Retrieve ones place.
End If
GetTens = Result
End Function
Function GetDigit(Digit)
Select Case Val(Digit)
Case 1: GetDigit = "One"
Case 2: GetDigit = "Two"
Case 3: GetDigit = "Three"
Case 4: GetDigit = "Four"
Case 5: GetDigit = "Five"
Case 6: GetDigit = "Six"
Case 7: GetDigit = "Seven"
Case 8: GetDigit = "Eight"
Case 9: GetDigit = "Nine"
Case Else: GetDigit = ""
End Select
End Function
====================================================
6. Press Ctrl+S to save the updated workbook.
You will need to resave your workbook. When you try to save the workbook with a macro you'll get the message "The following features cannot be saved in macro-free workbook"
The following features cannot be saved in macro-free Workbook : VB project
Click No. When you see a new dialog, chose the Save as option. In the field "Save as type" pick the option "Excel macro-enabled workbook".
Save your book as ‘Excel macro-enabled workbook’
Use SpellNumber macro in your worksheets
Now you can use the function SpellNumber in your Excel documents. Enter =SpellNumber(A2) into the cell where you need to get the number written in words. Here A2 is the address of the cell with the number or amount.
Use SpellNumber macro in your Excel worksheets
Here you can see the result:
Spelled out numbers to Rupees and Paisa
Please keep in mind that if you use SpellNumber with a link to another cell, the written sum will be updated each time the number in the source cell is changed.
You can also enter the number directly into the function, for example, =SpellNumber(29.95) (29.95 - without quotation marks and the Rs. sign).
Thanks.
