26/09/2024
We are hiring
Position: Admin Assistant
Roles & Responsibilities
* Communication: Serve as the first point of contact for office visitors, phone calls, and email inquiries. Handle correspondence, including drafting emails, memos, and letters. Maintain communication between different departments, ensuring timely flow of information.
* Office Management: Organise and maintain office filing systems, both physical and digital. Ensure the smooth operation of office equipment and facilities.
* Scheduling and Coordination: Coordinate and schedule meetings, conferences, and appointments. Prepare and distribute agendas, reports, and meeting minutes.
* Document and Data Management: Create, manage, and update databases and records (including sales, financial or HR data). Assist with preparing and editing documents, presentations, and reports. Handle confidential information and sensitive documentation securely.
* Project Support: Assist with coordinating team projects, managing timelines, and ensuring that deadlines are met. Track project deliverables, providing support to different teams as necessary. Present and explaination in the event as a sales promoter if company attend an event/exhibition.
* Financial and HR Support (if applicable): Process invoices, receipts, and financial reports. Assist in payroll, onboarding, and off boarding of employees. Help manage employee attendance records and leave tracking.
Requirements:
* Role is open to Singaporeans, Permanent Residents or Malaysian
* Role will be with an affiliated Company
* Working hours: Weekdays 9 to 6pm
* Candidates with no experience are welcomed to apply
* ‘N’, ‘O’ Level / Certificate in Administration courses or equivalent
* Meticulous and attention to details, able to work independently
* Fresh graduate is welcome to apply, as long as you have the will to learn, we will teach and guide you along
* Have a good temperament and professional image
* Good communication in English and Chinese
If you believe you fit the bill and are an experienced professional or a fresh job-seeker, please submit your curriculum vitae via email to [email protected] now.
