CompanyMileage

05/06/2026

Does mileage reimbursement include gas? 🚗⛽

In most cases, yes — gas is already included.

When businesses use the IRS standard mileage rate, the reimbursement is designed to cover the overall cost of operating a vehicle, not just fuel. That rate factors in expenses like:
✔ Gas and oil
✔ Maintenance and repairs
✔ Insurance and registration
✔ Depreciation and wear-and-tear

Because these costs are built into the rate, employees typically cannot claim gas separately when they’re reimbursed using the standard mileage method.

Understanding how mileage reimbursement works helps businesses create clearer policies and avoid confusion for employees who drive for work.

👉 Learn more:
https://na2.hubs.ly/H049QvD0

Pump, drive, get reimbursed. The routine is familiar, but does mileage reimbursement include gas? Ride along as we break it down.

05/04/2026

Still managing expense approvals with emails, spreadsheets, and paper receipts? There’s a better way.

An expense approval workflow ensures employee expenses move through a clear, structured process—from submission to manager review to reimbursement. When this process isn’t optimized, businesses risk delays, errors, and out-of-policy spending.

Automating your approval workflow can help organizations:
✔ Speed up expense reviews and reimbursements
✔ Reduce manual errors and misplaced reports
✔ Enforce company policies with built-in rules
✔ Gain real-time visibility into spending

Instead of chasing approvals, automated workflows route expense reports to the right people and keep the process moving efficiently.

Learn how to build a smarter expense approval workflow:
👉 https://na2.hubs.ly/H049QB40

To ensure that your spending doesn’t exceed its means, it's time to automate your expense approval workflow. Here's how to build it:

04/23/2026

A strong travel and expense (T&E) policy does more than control spending—it keeps reimbursements fair, efficient, and compliant.

When building or updating your policy, a few best practices can make a big difference:

✔ Clearly define what qualifies as business travel
✔ Standardize reimbursement methods (mileage, per diem, or actual expenses)
✔ Create consistent submission and approval workflows
✔ Maintain organized documentation for compliance and audits
✔ Use real-time data to improve visibility and accuracy
✔ Align policies with broader business goals

When these elements work together, organizations can streamline expense management, reduce errors, and speed up reimbursements for employees.

Learn the key travel and expense policy best practices every business should follow:
👉 https://na2.hubs.ly/H049QYs0

04/15/2026

⛽ Feeling the pinch at the pump?

When gas prices rise, it’s more than just an inconvenience—it can directly impact employees who rely on their personal vehicles for work. Even small increases add up fast, especially when reimbursement rates don’t keep pace with real-world costs.

🚗 For mobile employees, higher fuel costs can quietly reduce take-home pay
📊 For businesses, outdated mileage rates can create gaps
🌍 And with global events disrupting oil supply, price spikes may stick around longer than expected

So what can organizations do? Stay proactive. Regularly review your mileage reimbursement strategy to ensure it reflects current conditions—and supports your team fairly.

👉 Read more: https://na2.hubs.ly/H04T-100

When gas prices go up, it impacts employees in a number of ways. Your organization can help alleviate the headaches with CompanyMileage.

04/13/2026

Is mileage reimbursement subject to payroll taxes? The answer might surprise you.

Mileage reimbursement can be tax-free for both employers and employees—but only if it follows IRS rules.

When reimbursements are paid under an accountable plan, they’re generally not treated as wages and are not subject to payroll taxes like Social Security or Medicare. But if reimbursements are paid as flat allowances, lack proper documentation, or exceed the IRS standard mileage rate, they may be treated as taxable wages.

That’s why accurate mileage tracking and proper reimbursement policies are essential for staying compliant and avoiding unnecessary taxes.

Learn when mileage reimbursement is — and isn’t — subject to payroll taxes:
👉 https://na2.hubs.ly/H049Qmd0

s mileage reimbursement subject to payroll taxes? We break down payroll taxes, IRS standards for reimbursement, and their relationship.

04/09/2026

We were proud to support PCCYFS as a Copper Sponsor at this year’s Annual Conference in Harrisburg, PA. It was a great opportunity to reconnect with clients, build new relationships, and learn from the dedicated professionals serving children, youth, and families across Pennsylvania. And yes—Hershey’s Chocolate World absolutely lived up to the hype.

04/06/2026

Will you be at the PCCYFS Annual Conference in Harrisburg, PA? Visit CompanyMileage at Booth #14 on April 8–9 to see how we help organizations reduce mileage reimbursement costs and streamline expense reporting.

04/01/2026

Are your mileage logs IRS compliant?

Many businesses lose deductions simply because their mileage records are incomplete. The IRS requires logs to include details like trip date, destination, mileage, and the business reason for travel.

Keeping accurate, consistent records helps ensure reimbursements stay compliant and audit-ready.

Learn what the IRS requires and how to stay compliant.

🔗 https://na2.hubs.ly/H049Qvw0

When you follow the IRS mileage log requirements, it will benefit your company and your employees. Here's everything you need to know.

03/18/2026

Mileage reimbursement seems simple—mobile employees use their own vehicles and get paid per mile—but the legal rules are complex. Governed by IRS guidance and varying state labor laws, unclear requirements often lead to underpayment, minimum wage issues, tax problems, and disputes.

This article breaks down the key legal basics, including IRS rules, state requirements, and how reimbursement can intersect with the Fair Labor Standards Act.

Employee mileage reimbursement law isn’t complex, but there are legal considerations companies should consider as they weigh reimbursement.

03/12/2026

Gas prices are spiking again—and this time, it’s more than an inconvenience.

With oil briefly crossing $100/barrel and prices hitting $5+/gallon in parts of California, every mile your team drives is getting more expensive. For employees who use their personal vehicles and rely on reimbursement, these jumps directly affect how cost-effective it is for them—and for you—to keep doing business as usual.

We break down:
- What’s driving the latest surge in fuel costs
- How rising prices impact mobile employees and reimbursement budgets
- What the IRS (and your organization) may do in response

If you manage a mobile workforce, now is the time to revisit your mileage strategy.

Read the full article: https://na2.hubs.ly/H04gntk0

Gas prices are ballooning in March 2026. What does this mean for mobile employees who drive for work and the companies that reimburse them?

03/10/2026

Still managing travel expense reimbursements with spreadsheets?

Manual systems often lead to:
❌ Lost receipts
❌ Approval bottlenecks
❌ Delayed reimbursements
❌ Limited visibility into spending

Expense automation simplifies the process by capturing data in real time, flagging errors automatically, and routing reports for quick approvals—so employees get reimbursed faster and businesses gain full visibility into travel spending.

See how smarter reimbursement workflows can transform expense management.

🔗 https://na2.hubs.ly/H049PjY0

Forget Excel and discover how expense reimbursement automation streamlines processes, reduces errors, and improves accuracy.