09/22/2020
NAME OF AGENCY: Senior Lift
JOB POSITION/DESCRIPTION: Virtual Administrative Assistant
Job Opening Date: October 2020
Location: Job Duties will be performed remotely
Hours of Commitment: 15-20 hours weekly; required scheduled flexibility that supports workload
Reports Directly to: Executive Director
Virtual Administrator performs administrative task to enable Exec. Director to focus on sustaining operations of technology platforms. Administrative Assistant provides admin. technology support to enhance the programβs mission, goals and objectives. As needed, the Administrative Assistant will provide support to the entire technology team.
Schedule: 15-20 hours weekly; reserving flexibility to support workload increase
Job Categories/Compensation:
(1) Internships under academic criteria (Stipends available)
(2) Independent/1099 status β compensation negotiable
(3) Volunteer Staff Welcome! based on professional administrative background
Qualification/Education/Experience
Assoc. Degree in LAS +2 years providing administrative support
Candidate with exceptional/detailed technology and admin skills will be considered
Internship under academic provision and guidelines.
Will train Intern/Candidate with strong detailed administrative and technical skills
Proficient in Microsoft Office 365, Win 10, Outlook, and contact/management databases
Specific Job Duties
β’ Organizing electronic files β maintain and updating info for participants and staff
β’ Creating and Editing power-point presentations
β’ Follow-up special projects, team members, contracted staff, vendors and agency supporters.
β’ Proofreading correspondence, contracts,
β’ Assist in the HR administration tasks for employees and subcontractors
β’ Create, manage, email platforms. (Proficient in Outlook)
β’ Assist in maintaining website functions and its submittal output
β’ Arrange and confirm meetings, special events and travel plans.
β’ Assist in accounting/expense/fundraising reports to be compliant with 501c3. (Proficient in Excel)
β’ Familiar with video messaging, instant messaging, virtual video platforms: presentation materials.
β’ Detailed and analytical oriented, ability to multitask
β’ Effective oral/written communication skills, work independently
Additional Soft Skills a plus!
β’ Passionate, patient, and resourceful
β’ Excellent listener and apply problem solving skills within their scope of responsibility
β’ Organized, time management skills