Learn MS-Access Tips & Tricks

Learn MS-Access Tips & Tricks LEARN MS-ACCESS TIPS AND TRICKS

Advanced VBA programming tips with sample Code and free Downloads.

Command Button and Text in Label Animations, 3D text creation Wizard, graph charts, Auto-Numbers, Auto-Numbers with Date and Sequence Number. Running Sum & Diminishing Balance in Query Column, Mail merge in Access. MsgBox that closes itself after specified time, Class Object Programming, Collection and Dictionary Objects, Programming TreeView Control with Images for MS-Access Project Menus.

Access and AI Integration Part 3.Introduction to JSON and Prompt Parameters.When working with AI models through APIs—suc...
05/18/2026

Access and AI Integration Part 3.
Introduction to JSON and Prompt Parameters.
When working with AI models through APIs—such as those provided by Ollama—data is exchanged using a structured format known as JSON. JSON (JavaScript Object Notation) is a lightweight, text-based format used to represent data as key–value pairs. It is widely adopted because it is both human-readable and easy for machines to parse efficiently. In the context of Microsoft Access and VBA, JSON serves as the communication bridge between your application and the AI engine, transmitting prompts to the model and returning generated responses in a consistent and predictable structure.

Learn Advanced Microsoft Access Programming Techniques, Tips and Tricks

Modernizing Microsoft Access applications with AI is not about replacing Access—it’s about extending it into a far more ...
04/27/2026

Modernizing Microsoft Access applications with AI is not about replacing Access—it’s about extending it into a far more intelligent, responsive, and future-ready system. With the right integration approach, Access can evolve from a traditional desktop database into a smart, AI-assisted application platform.
Intelligent Query & SQL Generation
AI models can translate natural language into SQL queries, dramatically reducing the need for manual query design.

Learn Advanced Microsoft Access Programming Techniques, Tips and Tricks

Local AI for Microsoft Access SQL and VBA Coding - Part 1.The idea of using Artificial Intelligence within Microsoft Acc...
04/16/2026

Local AI for Microsoft Access SQL and VBA Coding - Part 1.

The idea of using Artificial Intelligence within Microsoft Access may sound complex at first, but recent advancements have made it surprisingly accessible—even on a standard Windows 10/11 PC. With lightweight local AI runtime, such as 'Ollama' and efficient coding-focused models like Qwen2.5-Coder, Access developers can now experiment with AI-assisted SQL and VBA generation directly from within Microsoft Access, without relying on cloud services.

Learn Advanced Microsoft Access Programming Techniques, Tips and Tricks

Wrapper Class Template Wizard Ver. 2.0Streamlining Form Module Code in Standalone Class Module.Class Module Template Cr...
07/18/2024


Wrapper Class Template Wizard Ver. 2.0

Streamlining Form Module Code in Standalone Class Module.

Class Module Template Creation Wizard.

The earlier version of the Class Module Wizard was a testing platform for creating Wrapper Class Module templates. Although it served its purpose, the procedure adopted there is somewhat semi-automatic, and I am not satisfied with that either.
This improved Version 2.0 of the Wizard can create several Class Module Templates for different Object Types in your form. This Version creates about 10 frequently used Objects Wrapper Class Module Templates, based on your selection of choices at a time.
The Screenshot of the Class Template Wizard is given below:

Learn Advanced Microsoft Access Programming Techniques, Tips and Tricks

Wrapper Class Module Creation Wizard.Streamlining Form Module Code in Standalone Class Module.Wrapper Class Module Wiza...
06/26/2024


Wrapper Class Module Creation Wizard.

Streamlining Form Module Code in Standalone Class Module.

Wrapper Class Module Wizard.
We organize controls on the form into groups based on their type, such as TextBox/Field, CommandButton, or ComboBox, and create separate wrapper class modules for each group to handle their event subroutine codes. All class modules follow a similar structure, with declarations for the Form and Control objects in the global area, and followed by property procedures for these objects.

Event Subroutines come next and need the correct TextBox/Field Names from the form for writing the Code below each Case statement within a Subroutine. Memorizing control names accurately is challenging, making it necessary to frequently refer to the Property sheet of the controls on the form. This process involves repeated back-and-forth navigation between the class module and the form's design view.

The ClassWizard Form Image.

Learn Advanced Microsoft Access Programming Techniques, Tips and Tricks

Class Module Code for All Data Entry Editing Form.Streamlining Form Module Code in Standalone Class Module.Ready-made C...
06/01/2024


Class Module Code for All Data Entry Editing Form.

Streamlining Form Module Code in Standalone Class Module.

Ready-made Class Modules for Data-Entry, Editing, or Viewing.

All the TextBox and ComboBox Controls, on the data handling Form, when enabled with the OnDirty(), and BeforeUpdate() Event Procedures are fully protected from unintentional changes.

Manually writing code for every TextBox and ComboBox on a form can lead to duplication of work and inefficiency. Moreover, modifying event procedure names for each field to match the control name can become tedious and error-prone. Typically, only essential fields undergo this kind of data protection exercise, leaving others vulnerable.

To streamline this process, consider implementing a more automated or systematic approach, such as leveraging reusable code structures, like Standalone Class Modules, that help to centralize and organize Event Procedures more efficiently.

Learn Advanced Microsoft Access Programming Techniques, Tips and Tricks

Table/Query Records in Collection Object.Class Module and Collection Object.1. Create a Data View Form with selected Fi...
05/25/2024


Table/Query Records in Collection Object.

Class Module and Collection Object.

1. Create a Data View Form with selected Fields from a Table or Query using the built-in Access Form Wizard.

2. Create a ComboBox, on the Header of the Form, using any of the Fields, like [Last Name] having unique values from the Record Source Table/Query. The ComboBox values will be used as the Record Key to retrieve the selected record randomly from the Collection Object and display the data in the unbound TextBoxes.

3. Create an unbound TextBox with the name KeyField, in the Header of the Form, and set its Visible Property value to False. Write the expression ="[Last Name]" in the TextBox, if the [Last Name] Field data is in the ComboBox. If the Last Name field alone will not provide unique values then create a Query using Employees Table and join First Name and Last Name Fields in an expression, use a suitable Column Name, and use the Query for the Form and the new Field Values for the ComboBox on the Form.

Learn Advanced Microsoft Access Programming Techniques, Tips and Tricks

Streamlining Code: Data Editing in Zoom-In Control.Streamlining Form Module Code in Standalone Class Module.Editing Lar...
05/08/2024


Streamlining Code: Data Editing in Zoom-In Control.

Streamlining Form Module Code in Standalone Class Module.

Editing Large Text Box Contents in Zoom-in Control.

This topic was initially Published in August 2007 and titled "Edit Data in Zoom-in Control." In the preceding example, a custom shortcut menu was devised and linked to the form to activate the zoom-in control, enabling the editing of textbox contents with multiple lines of data, akin to the notes field in the Employees Table.

The earlier version of the customized Shortcut Menu for the Employees Form is in the image below for reference.

Learn Advanced Microsoft Access Programming Techniques, Tips and Tricks

Streamlining Form Module Code in Standalone Class Module.This new and revolutionary approach to Access Event Subroutine...
04/26/2024


Streamlining Form Module Code in Standalone Class Module.

This new and revolutionary approach to Access Event Subroutines Coding in VBA offers a streamlined coding strategy for Form and Report Controls.

By adopting a structured, well-organized, and reusable code management system within the Standalone Class Module, developers can significantly improve code efficiency and maintainability.

This method not only reduces redundancy but also facilitates better code reuse and simplifies debugging and maintenance, making the entire development process more robust and manageable.

Access User Groups(Europe) - Live Zoom Presentation - Youtube Video

This month’s session was led by Ramachandran (APR) Pillai who did a deep dive into the use of class modules to streamline module code. Over the past few mont...

Streamlining Code Reminder Popup Form.Streamlining Form Module Code in Standalone Class Module.Reminder Popup Form.Unde...
04/17/2024


Streamlining Code Reminder Popup Form.

Streamlining Form Module Code in Standalone Class Module.

Reminder Popup Form.

Understanding the significance of reminders is paramount. When it comes to important occasions such as a family member's or friend's birthday, adequate preparation time is crucial. Being notified at least two days beforehand ensures that we don't overlook these events amidst our busy schedules and other pressing commitments.

When considering business-related activities, let's examine the Inventory System of a Pharmacy as an example. It's imperative to print out a list of medicines that fall below the minimum stock level or reach reorder levels on the 25th of each month to facilitate stock replenishment by placing orders promptly.

Learn Advanced Microsoft Access Programming Techniques, Tips and Tricks

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