PoliteMail Software

PoliteMail Software uses & to enable to create, send, mea Email access is a key feature of any smartphone.

PoliteMail was invented to answer that question (because we don't like those rude read receipts either). PoliteMail also answers the questions that logically come after that, such as "Which links did they click?," "Did they read my attached document?," or "Who should I follow-up with first?"

Email is the undeniable killer-app of the internet era. Despite every new invention, email is still here—a

nd growing. Email is a core component of any new social media network. Email is the simple, effective way we exchange information and documents. Email is how business people communicate. And Outlook is how business people utilize email. But email can also be a bit of a black hole. Did they even get it? Did they click on any links? How do I know? Should I resend it? Perhaps that is why "But I didn't get that email" is such a common excuse in business meetings. The patent-pending PoliteMail tool enables marketing, sales and corporate communications departments to know if their Outlook email was received, opened or clicked. Unlike the hundreds of online email marketing services, the PoliteMail tool was developed as software directly integrated into the Outlook/Exchange platform. Which means you can track your regular, everyday Outlook business email, internal employee communications, as well as your marketing, sales and account management emails. Only PoliteMail provides the ability to send authentic, personalized email to individuals, groups and distribution lists (including Active Directory lists) right from Outlook, with complete opt-out compliance built-in. PoliteMail Software was started in 2005 to develop email marketing and email tracking features for Microsoft Outlook & Exchange, the de facto standard for corporate email. The company was founded by Michael DesRochers, founder and former CEO of MicroArts Corporation, along with a small team of lead developers from MicroArts. The initial product was released in Q2 of 2006. Bootstrap Partners provided a $1.5M capital investment to fund ongoing product development and expansion of the business into the corporate communications market. Today PoliteMail is growing rapidly to serve business professionals and corporate communications departments worldwide from its seacoast New Hampshire location.

Internal email isn’t just about sending. It’s about understanding what works. Our latest benchmark report reveals how mi...
05/29/2026

Internal email isn’t just about sending. It’s about understanding what works.

Our latest benchmark report reveals how millions of employees engage with internal communications and where communicators are seeing the biggest wins.

If you’re looking to improve engagement, refine your strategy, and prove impact, this report gives you the data to do it.

Download your free copy and turn insights into action.
https://politemail.com/internal-email-communications-benchmarks/internal-email-communications-benchmarks-2026/

Getting employees to open your email is one thing. Getting them to actually read it is another. If you’re looking to imp...
05/28/2026

Getting employees to open your email is one thing. Getting them to actually read it is another.

If you’re looking to improve time on page and read rates, it starts with how your message is written and structured.

In this blog, we share 7 practical tips to help you create internal emails that hold attention and drive real engagement.

https://politemail.com/increasing-time-on-page-for-internal-emails/

What does “good” really look like in internal communications? Join us for a 45-minute webinar where we break down how to...
05/27/2026

What does “good” really look like in internal communications?

Join us for a 45-minute webinar where we break down how to benchmark your performance, move beyond surface-level metrics, and use data to drive better outcomes.

You’ll learn how to:

• Establish actionable benchmarks
• Focus on the metrics that matter
• Compare performance against industry data
• Turn insights into improvements

Register now!
https://zoom.us/webinar/register/5117562122609/WN_DzlOUfH2S8uALXubDhqBTQ

Internal communication is too important to run on guesswork. How do your email engagement metrics compare to organizatio...
05/26/2026

Internal communication is too important to run on guesswork.

How do your email engagement metrics compare to organizations like yours? Are employees actually reading your messages, or just opening them? And which communication strategies are truly driving engagement?

Our latest blog explores why benchmarking matters, how to measure internal communication effectiveness, and how organizations can use internal communication analytics to optimize employee engagement over time.

https://politemail.com/optimizing-internal-emails-for-engagement-the-role-of-benchmarking/

In honor of Memorial Day, please be aware PoliteMail will be closed on Monday, May 25th.
05/22/2026

In honor of Memorial Day, please be aware PoliteMail will be closed on Monday, May 25th.

Better decisions start with better context. Benchmarking gives internal communicators the clarity they need to understan...
05/21/2026

Better decisions start with better context.

Benchmarking gives internal communicators the clarity they need to understand performance, set realistic goals, and drive continuous improvement.

If you’re building or refining your measurement strategy, this blog outlines how to get started the right way.

https://politemail.com/setting-benchmarks-for-internal-communicators/

Last chance to register! Do employees actually read your emails? That’s the question every internal communicator is tryi...
05/20/2026

Last chance to register!

Do employees actually read your emails?

That’s the question every internal communicator is trying to answer, and we’re breaking it down in our upcoming live demo.

Join us to see how PoliteMail works inside Outlook to help you create, send, and measure internal emails with confidence.

Register now!
https://zoom.us/webinar/register/8917718519796/WN_34JlgB2nSpqnwcA_kR8NDQ #/registration

Better benchmarks lead to better communication.In this live webinar, you’ll learn how to go beyond basic metrics and bui...
05/19/2026

Better benchmarks lead to better communication.

In this live webinar, you’ll learn how to go beyond basic metrics and build a benchmark measurement strategy that helps you improve engagement and show real impact.

Plus, we’ll break down key insights from our 2026 Benchmark Report so you can see how your results stack up.

https://zoom.us/webinar/register/5117562122609/WN_DzlOUfH2S8uALXubDhqBTQ

Creating multiple versions of the same internal email? Who has time for that? With PoliteMail’s Dynamic Content feature,...
05/19/2026

Creating multiple versions of the same internal email? Who has time for that?

With PoliteMail’s Dynamic Content feature, you can build one message that automatically displays the right content to the right audience based on custom fields and conditions.

Less manual effort for communicators. More meaningful experiences for recipients.

Read our blog to find out more!
https://politemail.com/dynamic-content-for-internal-communications/

05/18/2026

Come join us at ALI Conferences 13th Annual Strategic Internal Communications – East! Register now to join your Internal Communications peers to learn the latest strategies and best practices to drive communication outcomes. Stop by our booth and learn how PoliteMail gives you real metrics, no fluff!

Address

300 Constitution Avenue, Suite #200
Portsmouth, NH
03801

Opening Hours

Monday 9am - 6pm
Tuesday 9am - 6pm
Wednesday 9am - 6pm
Thursday 9am - 6pm
Friday 9am - 6pm

Telephone

(603) 610-6111

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