PoliteMail Software

PoliteMail Software uses & to enable to create, send, mea Email access is a key feature of any smartphone.

PoliteMail was invented to answer that question (because we don't like those rude read receipts either). PoliteMail also answers the questions that logically come after that, such as "Which links did they click?," "Did they read my attached document?," or "Who should I follow-up with first?"

Email is the undeniable killer-app of the internet era. Despite every new invention, email is still here—a

nd growing. Email is a core component of any new social media network. Email is the simple, effective way we exchange information and documents. Email is how business people communicate. And Outlook is how business people utilize email. But email can also be a bit of a black hole. Did they even get it? Did they click on any links? How do I know? Should I resend it? Perhaps that is why "But I didn't get that email" is such a common excuse in business meetings. The patent-pending PoliteMail tool enables marketing, sales and corporate communications departments to know if their Outlook email was received, opened or clicked. Unlike the hundreds of online email marketing services, the PoliteMail tool was developed as software directly integrated into the Outlook/Exchange platform. Which means you can track your regular, everyday Outlook business email, internal employee communications, as well as your marketing, sales and account management emails. Only PoliteMail provides the ability to send authentic, personalized email to individuals, groups and distribution lists (including Active Directory lists) right from Outlook, with complete opt-out compliance built-in. PoliteMail Software was started in 2005 to develop email marketing and email tracking features for Microsoft Outlook & Exchange, the de facto standard for corporate email. The company was founded by Michael DesRochers, founder and former CEO of MicroArts Corporation, along with a small team of lead developers from MicroArts. The initial product was released in Q2 of 2006. Bootstrap Partners provided a $1.5M capital investment to fund ongoing product development and expansion of the business into the corporate communications market. Today PoliteMail is growing rapidly to serve business professionals and corporate communications departments worldwide from its seacoast New Hampshire location.

Our office will be closed on Monday, September 7th as we celebrate and recognize the hard work and contributions of empl...
09/04/2026

Our office will be closed on Monday, September 7th as we celebrate and recognize the hard work and contributions of employees everywhere.

We hope you enjoy a safe, relaxing, and well-deserved holiday weekend.

Are employees actually reading your emails? Opens and clicks only tell part of the story. Join Melissa Katski-Berry and ...
09/03/2026

Are employees actually reading your emails?

Opens and clicks only tell part of the story. Join Melissa Katski-Berry and Paul Stewart to learn how leading internal communicators use PoliteMail to measure true employee engagement, uncover actionable insights, and prove the impact of their communications.

✅ Go beyond opens and clicks with engagement metrics that reveal what employees actually read

✅ Transform email analytics into insights that strengthen your communications strategy

✅ Send secure, scalable internal emails directly from Outlook and Microsoft 365

Register now!
https://zoom.us/webinar/register/8917718519796/WN_zUfLvZtORgebUIhm9oO__Q

For years, internal communicators have been taught to think like publishers.Create the newsletter. Send the email. Publi...
09/02/2026

For years, internal communicators have been taught to think like publishers.

Create the newsletter. Send the email. Publish the article.

But publishing information and creating understanding aren't the same thing.

The most effective communicators are starting to think more like product managers by focusing less on outputs and more on outcomes. What do employees need to understand, do, or achieve?

In our latest blog, we explore why a product mindset may be the future of internal communications.

https://politemail.com/internal-communicators-think-like-product-managers/

Your employees are getting a lot of email. The question is: Are they reading yours? Join us for Overcoming Email Overloa...
09/01/2026

Your employees are getting a lot of email.

The question is: Are they reading yours?

Join us for Overcoming Email Overload and discover what data from more than 2 billion internal emails reveals about employee engagement.

Get practical insights to help your messages cut through the noise.

Register now:
https://zoom.us/webinar/register/5117562122609/WN_thLHvZMrRKOkqGtBcDRWPg

Your best brand ambassadors don't work in marketing. They work throughout your organization. When employees genuinely be...
08/31/2026

Your best brand ambassadors don't work in marketing.

They work throughout your organization.

When employees genuinely believe in your company's mission, feel recognized for their contributions, and enjoy coming to work, they're far more likely to recommend your organization to others, refer great talent, and share positive experiences with their networks.

Our latest blog explores how organizations can build a culture that naturally inspires employees to become authentic brand ambassadors.

https://politemail.com/5-ways-to-transform-employees-into-brand-ambassadors/

It's about informing employees, supporting change, strengthening culture, and helping organizations achieve business goa...
08/27/2026

It's about informing employees, supporting change, strengthening culture, and helping organizations achieve business goals.

The challenge is proving that impact.

Join Melissa Katski-Berry and Paul Stewart for a live webinar to see how PoliteMail gives internal communicators the tools to measure engagement, optimize communications, and translate email performance into insights leadership can use.

You'll also see how PoliteMail:
• Integrates directly with Outlook and Microsoft 365
• Works with your existing Exchange distribution lists
• Helps overcome Microsoft 365 sending limitations
• Provides advanced engagement metrics beyond opens and clicks

If you're looking for a better way to create, measure, and improve your internal communications, register now.

Save my seat: https://zoom.us/webinar/register/8917718519796/WN_zUfLvZtORgebUIhm9oO__Q

📣 Calling all internal communicators! 👉What's working?👉 What's changing?👉 What's keeping you up at night?Take our Intern...
08/26/2026

📣 Calling all internal communicators!

👉What's working?
👉 What's changing?
👉 What's keeping you up at night?

Take our Internal Communications Trends Survey with and help shape this year's industry report.

As a thank you, you'll receive a free copy of the 2027 Internal Communications Trends and Opportunities Report packed with insights from communicators across the industry.

Please complete this brief survey to share your internal communications insights and experiences.

What separates the highest-performing internal emails from the rest? We analyzed more than 2 billion internal emails sen...
08/25/2026

What separates the highest-performing internal emails from the rest?

We analyzed more than 2 billion internal emails sent to nearly 11 million employees worldwide to find out.

Join Michael DesRochers and Steve Gregoire as they reveal the trends, benchmarks, and best practices uncovered in the 2026 PoliteMail Benchmark Analysis Report.

You'll learn:

▪️What top-performing communicators do differently
▪️How to improve readership and engagement
▪️Best practices for timing, targeting, and content
▪️Practical tips you can apply to your very next email

Register today (or sign up to receive the recording):
https://zoom.us/webinar/register/5117562122609/WN_thLHvZMrRKOkqGtBcDRWPg

Need a Labor Day message that employees will actually appreciate?Whether you're drafting a CEO note, a quick Teams post,...
08/24/2026

Need a Labor Day message that employees will actually appreciate?

Whether you're drafting a CEO note, a quick Teams post, a company-wide email, or a simple thank-you message, finding the right balance between professional and personal can be challenging.

Explore 15 ready-to-use Labor Day message examples, plus subject lines and writing tips to help you create a message that resonates.

https://politemail.com/labor-day-messages-and-examples-for-internal-communicators/

Email open rates only tell part of the story.What if you could measure how long employees read your emails, what content...
08/20/2026

Email open rates only tell part of the story.

What if you could measure how long employees read your emails, what content captured their attention, and which messages truly made an impact?

Join our upcoming webinar to see how PoliteMail helps internal communicators measure what matters, right from Outlook.

https://zoom.us/webinar/register/8917718519796/WN_zUfLvZtORgebUIhm9oO__Q

Address

Politemail Software 655 Portsmouth Avenue, Suite 11 Greenland, NH 03840
Portsmouth, NH
03801

Opening Hours

Monday 9am - 6pm
Tuesday 9am - 6pm
Wednesday 9am - 6pm
Thursday 9am - 6pm
Friday 9am - 6pm

Telephone

(603) 610-6111

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