03/25/2022
Summary
Provides administrative and documentation support to General Micro Systems Quality group by performing the following duties:
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Essential Duties and Responsibilities
Assist Production Inspectors to log paperwork into existing logbooks.
Enter data into the PCA Database.
Work with Inspectors to collect data from the logbooks to prepare/produce various reports required by Management.
File, scan, and input required data from Travelers and Test Reports
Organize and maintain Test Reports on the network for easy reference
Organize and maintain the contents of the QA network folder
Organize and maintain Quality Records in the archive
Provide assistance to the Quality Director and Quality Engineers as needed
Assist Quality Engineers and Quality managers in documenting new procedures or updating existing ones.
Organizes and maintains file system, files records, and documentation as requested
Typing correspondence, copying files, and miscellaneous tasks as required
Schedules QA meetings attend meetings and take minutes/notes when requested
Utilize Epicor and EPDM (Enterprise Product Data Management) proficiently to complete assignments and tasks
Meet schedules and deadlines on assignments with minimal supervision
Responsible for the Calibration process for all GMS equipment. Maintain Calibration list, work with departments and CM’s to collect equipment for calibration, quote and schedule calibrations, initiate Calibration purchase requisitions, and maintain Calibration files.
Other duties as assigned
Education and Experience
Minimum High school diploma or general education degree (GED) with 2-3 years’ administrative experience in a fast-paced environment.
Some experience in document control/configuration management, experience with EPDM and Epicor is preferred
Must have experience working in a co-development environment with tight, customer-driven schedules
Must have experience preparing emails, written policies, procedures, reports, etc.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be detail-oriented and balance multiple projects simultaneously in a fast-paced environment
Must possess the ability to successfully plan, prioritize and organize work activities and adhere to strict deadlines follow instructions, procedures, and policies; identify and solve problems
Must be conscientious about assignments and complete work in a timely, accurate, and thorough manner
Require minimal supervision to successfully complete tasks and assignments
Must demonstrate initiative and ownership of assignments/projects
Must report to work at the scheduled time and maintain satisfactory attendance with limited unscheduled absences
Must exhibit a professional appearance and behavior and maintain satisfactory performance consistent with expectations of the position and GMS policies
Requires excellent communication skills, both verbally and in writing with executives, colleagues and individuals, internal or external
Must possess strong interpersonal skills, able to effectively interact with all levels of employees and management
Must remain poised, professional, and diplomatic under pressure
Strong computer skills with a working knowledge of programs such as Microsoft Word, Excel, Outlook, and PowerPoint
Must possess the ability and desire to encourage and facilitate a positive and productive work environment for all employees
Limited travel required
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to: sit, talk, hear, stand, walk, twist, bend, stoop, reach above shoulder level, and lift up to 30 lbs. with hands and arms, use hands to finger, handle, feel or type and utilize a telephone, copier, printer, computer, calculator, mouse, keyboard and monitor to perform daily duties. The employee regularly engages in personal interaction with company personnel. Specific vision abilities required by this job include close vision, peripheral vision and the ability to adjust focus and utilize a computer monitor under fluorescent lighting and/or daylight where applicable.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to e