PaperDrop

Name: PaperDrop
Address: Allia Future Business Centre, Peterborough, PE28AN, GB
Telephone: +443302236554

Job Management Software - Built by contractors, for contractors.

05/06/2026

62 years of paper job tickets, handwritten timesheets, and manual invoicing.

That was Channel Welders when Ross Le Cheminant and Rory Moriarty took over the Guernsey business.

Invoicing alone took a full week every month. Costs were split across jobs, receipts went missing, and tens of thousands could quietly disappear before the final invoice went out.

Ross put it bluntly: "Once that final invoice is sent, you've had it."

We sat down with the team to understand what changed, and what other contractors can learn from it.

The full story is in the slides.

03/06/2026

Channel Welders had four office staff supporting 21 on the tools. Invoicing still took a full week every month.

The same data was being entered in multiple places, costs were split across jobs manually, and receipts went missing between desks. Four people doing the work didn't fix it. A fifth wouldn't have either.

We see this pattern again and again with UK contractors scaling past 10, 15, 20 employees. Jobs pile up, admin gets heavier, and the instinct is always the same: "I need another person in the office." But adding people to a broken process just means more people making the same errors, and your overhead climbs while the bottleneck stays exactly where it was.

The fix for Channel Welders wasn't more headcount. It was eliminating the duplication. When every cost, every hour, and every receipt is captured once and tied directly to the job, invoicing stops being a week-long ordeal.

If your office team is growing faster than your revenue, the system is the problem, not the staffing.

01/06/2026

You hired two more engineers and margins still dropped.

We see this pattern constantly with contractors between 10 and 25 employees. Work is coming in, the team is stretched, so the logical move feels obvious: hire more people.

Headcount goes up. Overheads go up. The chaos stays exactly the same.

Because the real constraint was never people. It was the fact that one job gets touched by five people and none of them are looking at the same information.

👉 The quote lives in an email
👉 The schedule is on a whiteboard
👉 The job card is on paper
👉 The invoice references a different set of numbers

Every new hire inherits those same broken handoffs. They don't fix the problem. They multiply it.

The contractors who actually break through that ceiling do something different. They make sure one job flows through one system, visible to everyone who touches it. Before adding a single person.

When your data lives in one place, each person becomes more effective. Margins recover. The ceiling lifts without doubling your wage bill 📋

29/05/2026

4 office staff. 21 on the tools. Invoicing still took a full week every month.

That was Channel Welders.

Costs were split across jobs, receipts went missing, and every manual step compounded the errors from the last one.

When jobs pile up, the instinct is always the same: "I need another person in the office."

But adding a fifth person would have added a fifth source of error. More people re-keying the same data. More chances for receipts to slip through. More time spent fixing what the last person entered.

The bottleneck was the process underneath. When every job cost, every hour, and every receipt has to be entered manually across different systems, errors don't just add up. They multiply.

That's how thousands quietly disappear from jobs without anyone noticing until it's too late.

If growth feels harder than it should, the answer probably isn't another desk in the office. It's looking at where the time actually goes 📋

27/05/2026

Channel Welders lost a full week every month to invoicing.

Not because the work was complicated. Every step just had friction.

Handwritten job tickets got transcribed. Costs got split across jobs and re-entered. Receipts sat in van gloveboxes until someone chased them. Each touchpoint added delay, and each delay added risk.

By the time the final invoice went out, the margin they'd quoted had already eroded. Ross Le Cheminant from Channel Welders put it simply: "Thousands could disappear in a heartbeat."

We broke down exactly where the hours go and where the money leaks. Swipe through 👆

25/05/2026

James Taylor ran a contracting business called AJS. He wasn't a software developer. He was a contractor buried in spreadsheets every evening.

Duplicate entries across three different files. Job schedules scribbled on paper. Invoices typed up at the kitchen table after a full day on site.

So he sketched out a rough system in a notebook. Something simple that could keep quotes, job cards, schedules, and invoices in one place for his own team.

That internal tool became PaperDrop.

Other contractors saw it. They asked for it. Because the problems James was solving weren't unique to AJS. Every trade business deals with the same admin chaos.

We didn't build PaperDrop in a tech lab. We built it on a kitchen table, between real jobs, because we needed it to run our own business first 🔧

That's why every feature exists for a reason a contractor would actually recognise.

22/05/2026

Job schedules in one app. Timesheets on paper. Documents in email. Hours in a spreadsheet. Invoices in another tool.

Five systems. Five places where time and money leak out every single day.

James Taylor ran a contracting business and lived this exact mess. Every evening spent re-entering data, chasing paperwork between the van and the office.

So he built one system to replace all five. The admin that used to eat his evenings shrank to minutes. Other contractors noticed, wanted in, and that's how PaperDrop started.

Swipe through to see the five tasks that stack up, and how one platform clears them 📋

20/05/2026

One full week every month. That's how long invoicing alone was taking one contractor before they made a change.

Costs split across jobs. Receipts misplaced. Human error creeping into every total. Five working days, gone. Not on site. Not earning. Just chasing paperwork.

If that number sounds familiar, you're not alone. Most contractors don't realise how much admin time they're actually losing until they add it up.

When invoicing, job costs, and documentation live in one place, that week shrinks to hours. That's time back on the tools, back with your family, back running your business.

If you're still piecing invoices together from spreadsheets and shoeboxes, it might be worth asking: what would you do with an extra week every month? 📋

31/01/2025

Exciting times for JJA Engineering!

Recognising the need for a more efficient way to connect their on-site engineers with managers in the office, JJA Engineering set out to find a job management solution. They wanted real-time job updates, seamless communication, and better control over project finances - so they took action.

Now, with a powerful system in place, they can track progress with ease, manage schedules with precision, and gain instant insights into costs, from labour hours to material purchases.

JJA Engineering is raising the bar - are you ready to do the same?

29/01/2025

You can find us over on TrustPilot reviews.

Thank you TruBuild Group Ltd for our 5* review.

Check out the full review here >>> https://eu1.hubs.ly/H0g8bB90

Address

Allia Future Business Centre
Peterborough
PE28AN

Telephone

+443302236554

Website

https://www.paperdrop.com/

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