NexWave

NexWave Step into the future with NexWave open source business technology.

03/09/2026

Purchase orders without the paperwork. 📱⚡

With NexWave ERP’s new AI assistant, you can generate a purchase order straight from your phone, send a copy directly to your supplier, and automatically update NexWave ERP — all in moments.

Less admin. Fewer steps. More time to run your business.

See what’s possible with NexWave ERP.

One customer payment can cover several invoices. The system should understand that.Without a structured process, receipt...
31/08/2026

One customer payment can cover several invoices. The system should understand that.

Without a structured process, receipting becomes a manual exercise: find the open invoices, split the amount, check any rebates, create the payment records, and confirm that everything agrees.

Batch Receipt Entry in NexWave keeps this work together.

Finance teams can select multiple open invoices, enter the amount received against each one, and record eligible trade rebates where the receiving bank account and rebate account use the company currency.

NexWave then creates linked Payment Entries for each invoice. Teams can choose to submit them automatically after checking the batch, or leave them as drafts for a second review.

Once processed, the Receipt Summary shows the payment records created, their status, received amounts, and linked invoices. This gives the finance team a clear record of how the receipt was allocated.

How much time does your team spend splitting one customer receipt across several invoices?

A work order's margin should not wait until the work is finished.A production job starts with a plan. But expected mater...
24/08/2026

A work order's margin should not wait until the work is finished.

A production job starts with a plan. But expected material and labour costs are only the first version of its margin. As material is moved or consumed and labour time is recorded, that picture should become more reliable.

When enabled, NexWave calculates manufacturing gross profit for a submitted Work Order linked to a Sales Order. The first view uses the sale value from the linked order, planned material costs from the bill of materials, and planned labour costs from its operations. The Cost Basis is shown as Planned.

As production records arrive, the Cost Basis changes to Partial. Material movements update the material cost. Completed Job Cards bring in recorded time and current workstation rates, while operations without completed Job Cards continue to use planned costs.

When all relevant material and labour records come from completed production activity, the Cost Basis becomes Actual.

The Work Order figures also roll up to the linked Sales Order, giving the team a consolidated view across its manufacturing Work Orders.

This is manufacturing gross profit based on sale value, material and labour. It does not include delivery, overhead or other non-manufacturing costs. The feature must be enabled, and the Work Order must be linked to a Sales Order item.

Margin visibility becomes most useful while there is still time to respond.

When can your team first see whether a production job is moving away from its expected margin?

Bank reconciliation should not make you choose between matching and coding.Some statement lines already have a transacti...
17/08/2026

Bank reconciliation should not make you choose between matching and coding.

Some statement lines already have a transaction in the books. Others are simple costs or receipts that still need an accounting entry. Treating both situations as the same job creates unnecessary hand-offs.

NexWave brings both paths into one Bank Reconciliation workspace. The Reconcile view helps finance teams find and match existing records. When a straightforward bank line has no corresponding entry, Bank Coding lets the operator create the missing accounting entry without leaving the workspace.

Similar lines can be handled in bulk where appropriate, while bank rules help with recurring patterns. The review point still matters: rules assist the operator; they do not make every line automatically correct.

Bank Coding is designed for simple entries. Transactions that require invoice allocation, payment allocation or tax detail should follow the appropriate accounting workflow instead.

Once a line is matched, it remains available in the Matched view so the team can review what was completed and trace the linked record.

Bank reconciliation works better when matching, coding and review are parts of one controlled process.

Which part of bank reconciliation takes the most manual effort in your team today?

Stock in the warehouse is not the same as stock a picker can find.An item may show as available while being split across...
10/08/2026

Stock in the warehouse is not the same as stock a picker can find.

An item may show as available while being split across several physical bins. Some of that quantity may already be allocated to another open Pick List. If the system ignores either detail, the picker is left searching or competing for stock that has already been promised.

NexWave connects the sales order to the physical pick. When a Pick List is created for delivery, it suggests available stock by warehouse bin. The picker can review the bin code, zone, aisle, rack and quantity, then adjust the bin or picked quantity when the physical stock requires it.

Open Pick Lists are part of the availability calculation. Quantities already allocated from a bin reduce what NexWave can suggest for a new pick, helping prevent the same bin stock from being allocated twice.

After the Pick List is confirmed, the selected Warehouse Bin carries through to the Delivery Note together with the Pick List reference. The despatch record therefore shows not only which warehouse supplied the item, but the physical bin used for the movement.

That is the difference between stock visibility and an actionable picking process.

Could a new picker find the right stock without relying on someone else's memory?

The payment file is not the end of the payment run.A finance team still has to choose what to pay, create payment record...
03/08/2026

The payment file is not the end of the payment run.

A finance team still has to choose what to pay, create payment records, send suppliers their remittance details, and match the bank withdrawal afterwards. When those steps sit in separate tools, the hand-offs become the process.

NexWave keeps the run together. The team selects eligible outstanding supplier invoices and reviews the amounts, bank details and references. On submission, NexWave groups the selected invoices by supplier and creates the corresponding Payment Entries. The team can then generate a payment file for a supported bank format and upload it to internet banking.

Once payments are released, remittance advice can be emailed to each supplier with the relevant payment details attached. When the single withdrawal appears on the bank statement, it can be matched back to the submitted payment run, leaving a visible reconciliation status for review.

That matters because a payment run is not complete when a file downloads. It is complete when the accounting records, bank instructions, supplier communication and bank reconciliation agree.

Where does your supplier payment process still hand work from one person or system to another?

AI should prepare the work, not approve itself.A supplier bill arrives. Someone still has to identify the supplier, chec...
27/07/2026

AI should prepare the work, not approve itself.

A supplier bill arrives. Someone still has to identify the supplier, check the dates, review line items, confirm GST and make sure the bill has not already been entered.

NexWave AI can prepare that work for review.

The user attaches the supplier bill and asks the assistant to prepare a Purchase Invoice. NexWave extracts the proposed details and presents them in an action card, including the company, supplier, bill number, dates, currency, line items, GST, totals and any warnings.

Nothing is created until an authorised user checks the proposal and approves it. Once approved, the assistant creates a draft Purchase Invoice. Finance can then complete the usual purchasing checks and submit it through the normal approval process.

It does not quietly post a transaction or bypass existing controls. If something is wrong, the proposal can be rejected and corrected before a draft exists.

That is the useful role for AI in finance: reduce preparation work while keeping the decision with the people responsible for the books.

Which finance task should AI prepare for your team to review?

Most ERP data is technically available. The problem is asking for it.When a manager needs to know which invoices are ove...
20/07/2026

Most ERP data is technically available. The problem is asking for it.

When a manager needs to know which invoices are overdue, which items have not sold in 90 days, or which customers drove revenue this quarter, the answer often becomes a report request, spreadsheet export, or wait-until-finance-has-time job.

NexWave AI changes that interaction.

Inside NexWave, users can ask plain-English questions against their live ERP data. The assistant returns structured answers, tables, charts, and source links, while respecting the signed-in user's permissions.

That distinction matters.

It does not make business decisions for the team. It does not rewrite records. It is an assistant for the questions that come up in real operations:

Which invoices are overdue?
Which items are low or slow-moving?
Who are the top customers this quarter?
What does the P&L look like month by month?
Which source document backs this number?

The value is simple: less time navigating menus, building one-off reports, and waiting for answers.

Ask once. See what matters.

Most ERP problems start with a sentence that sounds harmless:The system does not work that way.When software cannot matc...
13/07/2026

Most ERP problems start with a sentence that sounds harmless:

The system does not work that way.

When software cannot match the way orders are approved, stock is counted, jobs are handed over, or reports are reviewed, teams invent side systems. Spreadsheets become the exception register. Email becomes the approval trail. Someone learns the workaround by memory.

ERP selection research keeps coming back to the same issue: fit matters. A system that looks good in a demo can create real cost when the process gaps only appear during rollout.

That does not mean every request should become a custom change. Uncontrolled customisation is its own risk.

The better answer is disciplined customisation.

NexWave can be customised around the workflows that genuinely matter, including business forms, approval steps, operational reports, and integrations where the implementation scope calls for it.

The goal is not to bend software in every direction. The goal is to keep the core clean while giving the team the workflow it actually needs.

ERP should not force a business to choose between rigid software and fragile workarounds.

It should be customisable where the business case is real.

Per-user pricing quietly turns growth into a tax.Add a salesperson, a warehouse clerk, or a seasonal retail assistant, a...
06/07/2026

Per-user pricing quietly turns growth into a tax.

Add a salesperson, a warehouse clerk, or a seasonal retail assistant, and many platforms lift the monthly bill before that person has even done any work.

That creates the wrong behaviour. Teams share logins. Managers delay access. Operational knowledge stays with the few people who can justify a licence.

NexWave prices by user tier instead.

NexWave editions are grouped into practical tiers: 1 to 5 users, 6 to 20 users, and 21+ by arrangement. For example, NexWave Wholesale Distribution starts at NZ$460 per month, or NZ$415 per month with an annual commitment, for the full 1 to 5 user tier.

The point is simple: the system should become more useful as more of the team uses it.

Growth should mean cleaner data, faster handovers, and better accountability. It should not mean a bigger software invoice every time another person needs access.

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