06/05/2026
Treat the AI prompt box like a public billboard📢
That’s the rule we give staff when a business starts using AI.
It sounds harsh, but it works.
Some free or unapproved AI tools may store your prompts, use them to improve their models, or share data with third-party services. So the moment a staff member pastes in a client name, contract details, financial figures, or internal notes, that information may no longer be fully under your control.
At Databox Solutions, we help Australian businesses use AI more safely, with practical policies, secure tools, and Australian-based IT support.
View our guide on secure AI at work:
https://databoxsolutions.com.au/ai-security/